How to Work Across Time Zones as a Remote Team: Best Practices

The best way to schedule a meeting or conference call is using a calender to create an event. That way, the time zone for each recipient get’s adjusted automatically according to their time zone. However, if you specifically mention the time zone in your email, you can use GMT or UTC to mention the time.

There are some tried and tested steps that you can take to manage time zones in your work. Some of them are having clear communication, asynchronous collaborations, establishing a single time zone for office, etc.

There are 2 easy ways to get around this question. 1. You can say “Good morning” if it’s a morning where the person you’re talking to resides. or 2. You can say “Good morning + the place you’re residing.”

You can use a calendar to schedule your meeting and invite the recipients you want. That way you’ll not have to deal with changing the time according to each recipient's time zones.

A global meeting's ideal time will invariably change depending on the exact time zones involved. Anytime between 1 p.m. and 3 p.m. EST (10 a.m. and noon PST) is an excellent sweet spot if you're just working with multiple time zones in the US.

Asynchronous communication might be the most suitable type of communication for people working in different time zones. This is very obvious because people can’t get optimal solutions on projects that they are working on while they’re asleep or distracted.