Ans. Scheduling team meets for employees across different time zones can indeed be challenging. However, there are some ways to do it efficiently. You can start by checking if and when your team members’ work schedules/hours overlap to figure out an ideal time to set the meeting. You can also rotate meeting times to provide everyone with an equal opportunity for the least and most convenient times to fit together.
Furthermore, you can try to rotate the recurring meeting timings (rotating meeting times every week) to offer more flexibility to employees from varying time zones. Sometimes, you might find it difficult to get an ideal time. In such cases, the next best option is to simply record the meeting and share the recording link with the concerned employees.
Setting agendas and asking questions in advance is another great way to involve those who enter the meeting late or can’t attend due to differing time zones. Simple ask for talking points or questions when sending the notification for the meeting agenda, and discuss them at the start of your meeting.